Food Vendor FAQ

Applications

When is the application deadline?
To be considered for a food vendor slot, a complete application must be submitted online through the Ramstein Bazaar website from Thursday, 16 May at 6pm to Friday, 17 May at 6pm.  Hard copy applications will not be accepted. Spaces fill very quickly, we suggest being online 16 May at 6pm with your information ready.

Why can't I access the application from my .mil computer?
Per regulation AFI 34223 11.1.3 and DoDI 5500.7-R, The Joint Ethics Regulation (JER)

Do I have to submit the application online through the Ramstein Bazaar website?
Yes! We will only be accepting the application online. Hard copies and emailed copies will not be accepted. We encourage all Ramstein Private Organizations and Unofficial Activites to apply on Thursday, 16 May at 6pm. 

What information is required to fill out the online application?

  • Organization Name to be used during the Bazaar (must match the organizational name on file with FSS PO office)

  • Two points of contact (POC).

  • Email and phone for both POC's (use .mil and DSN's prohibited)

  • At minimum, 5 food choices in order of preference

Only Private Orgs and Unofficial Activities who have not already used their three quarterly fundraisers are eligible to apply; however, if you are behind with meeting minutes or financial reports you will not qualify for a food vendor slot. Please contact the 86 FSS Private Organization Office if you have any questions about your qualification status.

What are the meeting requirements for being a Food Vendor at the Bazaar?
Organizations that are EITHER selected or waitlisted are required participate in two mandatory briefings: Food Vendor Contract briefing on Thursday, June 6, 2019, and the Food, Fire, and Safety briefing on Thursday, August 1. 

  • At the 6 June mandatory Food Vendor Contract briefing, you are required to submit a space fee payment of $200. This meeting will take place at the Ramstein E Club at 11 am.

  • At the 1 August mandatory Food, Fire, and Safety briefing, you are required to submit a $350 refundable cleaning deposit. This briefing will take place at the Ramstein Community Center at 8 am.

  • Failure to attend either mandatory meeting will result in a forfeiture of your organization's space.

  • Payments are accepted as cash or check. Checks are made payable to "86 FSS".

What is a Merchandise Food Voucher?
In an effort to increase food vendor sales for Thursday, which is traditionally the lowest attended day, the Ramstein Bazaar Committee is utilizing a Merchandise Vendor Voucher Program.  Participation is mandatory.

  • Merchandise Vendors will be provided a Food Voucher valued at $5.00.

  • Any amount in excess of $5 will be paid by the customer.

  • This voucher can only be used Thursday, September 12, from 10am to 8pm.

  • All vouchers must be turned in with the daily sales totals Thursday.

  • A $5 compensation will be given by finance for each voucher received on Thursday (only!) by the end of the Bazaar.

Fees

How much are the food vendor fees?
The space fee is $200.  It is due on 6 June at the contract briefing. This fee is refundable prior to August 1, 2019.
The cleaning deposit is $350.  This is a refundable deposit returned to the PO or UA if their area passes the cleaning inspection. 
Payments can be made by cash or check. All checks are made payable to 86 FSS and must have your full PO name on the check.  Payments must be made at the briefings.


Food Vendor Selection

When will I know if my PO/UA has been chosen?
 You will receive official notification via email on Wednesday, May 29, 2019, with instructions regarding the mandatory Contract Briefing on June 6, 2019. The briefing will be at 0900 at the Ramstein E Club, Building 2140, Lawn Avenue.

Why wasn't my PO/UA selected?
While we would love to accommodate all those who wish to participate, space is limited.  Consideration is given to the private organizations who are in good standing with FSS and in compliance with Bazaar and Public Health food vendor regulations. Additionally, the variety of food selections is considered in support of the overall objectives of the Bazaar. 

Can I be placed on the waitlist?
Once all spaces are filled, a waitlist is created with the remaining qualified applicants. Please note: if you are placed on the wait list you must still attend the briefings in June and August in order to secure potential participation. Failure to attend either briefing, even as a waitlisted applicant, will result in the immediate disqualification of your PO/UA.

Equipment

Where can I get appliances?
Food vendors are required to secure their own equipment, to include any and all appliances.  Bazaar Committee does not rent appliances. Please be sure to have an alternate plan in the event FMO does not authorize the use of their supplies. 
Remember: 220V ONLY!
Per Fire and Safety regulations, there will be strict guidelines for hot oil equipment.

Where can I get a tent?
The Bazaar Committee does not rent tents. We suggest reserving your tent with Outdoor Rec as soon as possible. Your total authorized space size is 20x20 - no exceptions. Please keep this in mind when reserving your tent.

Where can I get sandbags?
Food vendors are required to secure their tent. The Bazaar Committee will not provide anything to assist with this.   
Please note: your tent must be secured prior to leaving for the evening.

Booth Location

Can I request a specific booth location?
Booth locations will be assigned by the Food Vendor Coordinator based on food selection and power requirements.  All decisions are final.   

General

What are the Bazaar dates and hours?
12 Sep 2019- 15 Sep 2019

  • Thursday 10:00 am - 8:00 pm

  • Friday 10:00 am - 8:00 pm

  • Saturday 10:00 am - 8:00 pm

  • Sunday 10:00 am - 5:00 pm

    Food vendors should be prepared to begin serving food promptly at 10:00 am.

What are the Food Vendor deadlines and briefing dates?

  • Application Live: May 16, 2019 at 6pm for 24 hours

  • Email Notification of Food Vendor Selection: May 29, 2019

  • Contract Briefing: June 6, 2019; 11 am at the E Club

  • Space Deposit Fee due: June 6, 2019 at contract briefing

  • Up to August 1, 2019: $200 space fee refundable

  • Fire Safety Briefing: August 1, 2019; 8 am at the Ramstein Community Center

  • Refundable Cleaning Deposit due: Aug at Fire Safety Briefing

  • Up to September 1, 2019: $350 cleaning deposit refundable